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Control measure
Use information management systems

Control measure knowledge

Information management systems are methods of storing, editing and distributing information. To ensure accurate, timely and relevant information these systems should be available at the point of use and should be easily accessible by those who need access to the information. These are not exclusively, but are increasingly, electronic in nature.

Vehicle-mounted data systems, such as mobile data terminals and printers offer advantages for the storage and availability of site-specific risk information on fire appliances

Some premises may be provided with emergency boxes either inside or adjacent to perimeter access points. These boxes are designed to contain emergency response information

Strategic actions

Fire and rescue services should:
  • Develop appropriate information management systems for use in pre-planning, during operational incidents and post incident analysis
  • Ensure information is presented in such a way as to ensure clarity and consistency and that does not overwhelm incident commanders, firefighters or other responders when carrying out their respective roles
  • Ensure the system has the necessary protocols to protect secure information and it does not contravene any protective markings applied. At the same time, ensure that information is available to relevant users
  • Consider the information requirements of incident commanders and those with other functional roles - it is essential not to cause information overload for the initial incident commander and to ensure that the information available supports the initial decision making processes and is accurate, timely and relevant. See Incident command guidance - Decision control process
  • Consider the appropriate format for operational risk information - it should take into account the mechanisms for its distribution and availability, for example:

    • Vehicle-mounted data systems, such as mobile data terminals and printers offer advantages for the storage and availability of site-specific risk information on fire appliances
    • Some premises may be provided with emergency boxes either inside or adjacent to perimeter access points. These boxes are designed to contain emergency response information
  • Identify where additional sources of information can be gathered for pre-planning, during operational incidents and post incident analysis
  • Consider appropriate means to record relevant information

Tactical actions

Incident commanders should:
  • Consider the use of recognised and agreed information management systems